Excel and PowerBI have major functional differences, including how data is presented and related to other sources, and Excel is far easier to use than PowerBI. PowerBI has several advantages, such as improved visualisation, and we should keep in mind that Excel is limited when it comes to sharing reports, which PowerBI solves.

PowerBI is a Microsoft business analytics tool that allows you to create numerous dashboards and reports as well as deal with millions of rows of data quickly. Excel, on the other hand, is a Microsoft programme with a number of built-in tools and functions that can be used for mathematical operations, forecasting, and creating charts and graphs, among other things. Because of its IOS, Android, and Windows apps, PowerBI is more popular with mobile devices, whereas Microsoft Excel is not. The main differences between Excel and PowerBI are discussed here. To begin, let’s define Excel and PowerBI.




Microsoft Excel is a spreadsheet programme for computers. Excel is a spreadsheet programme that allows users to store, organise, calculate, and manipulate data using formulas in rows and columns. It also allows you to use an external database to analyse data, generate reports, and save time.


Excel’s Features








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PowerBI is a set of software services, apps, and connectors that work together to transform your disparate data sources into understandable, aesthetically immersive, and interactive visualisations. Your data could be in the form of an Excel spreadsheet or a mix of cloud-based and on-premises data warehouses.


Power BI’s features






Excel vs. PowerBI in terms of popularity


PowerBI vs. Excel


As shown in the graph, most individuals prefer Excel to PowerBI since Excel can only manage small datasets whereas PowerBI can handle huge ones. Excel does not support advanced chart cross-filtering, whereas PowerBI supports advanced chart cross-filtering. Excel has limited visualisation, whereas PowerBI offers a lot of it for creating dashboards.


Table of comparisons between Excel and PowerBI


Excel and Power BI




Excel has a few new charts, but they don’t work with the data model.


Control panels, alarms, KPIs, and visualisation are all great uses for Power BI, which allows you to graphically analyse your data.


Tabular format


Excel is more adept at managing tabular reports.


For tabular reporting, Power BI is less useful.


When compared to Power BI, Excel reports are conventional and typical.


Power BI compares excel with elegantly branded reports.




Excel is a traditional spreadsheet tool with a lengthy history and a large number of functions.


Power BI is a more advanced form of an analytics application with a lot of data-playing functions.


model of data


Excel is a spreadsheet programme that focuses on creating structured and basic data models with a variety of features.


Power BI is primarily concerned with data input and the creation of potentially sophisticated data models.


Data sets Capable of dealing with little datasets


Large datasets can be handled.


Datasets and reports are not as adaptable.


Data and report sharing is quite flexible.


Purchase price


Any additional funds must be used to purchase and construct dashboards.


Power BI is free to download and use for personal use, however sharing reports with others costs $10 per month per client.




Users have limited options for creating reports.


Users can create their own dashboards.


Speed of processing


Tables, graphs, and filtering take a long time to process.


Table, graph, and filtering processing is faster.




Excel is typically used for large-scale driving analyses.


Power BI is primarily used for dashboard sharing and visualisation.


Language reliance


MDX is a query language for data models.


DAX is a querying language for data models.




For analysts, Excel is a historical analysis tool.


Powerquery is an excellent tool for cleaning and crunching large amounts of data.


In comparison to Power BI, popular Excel programmes are tough to use.


Excel comparison is simple and powerful.


PowerBI vs. Excel


Why should you use Power BI instead of Excel?


Cloud-based service


Power BI has the ability to use cloud services. This enables you to back up your data to a secure location. It also allows for smooth data sharing. Reports from other web-based applications, such as salesforce, can be gathered using cloud services.




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Accessibility via mobile


Microsoft excel has mobile accessibility and capability built in. It isn’t for being the most user-friendly feature, though. Customers can personalise how they read reports on Microsoft Power BI, which adds to the capabilities of the platform. It is significantly more fluid and intuitive to navigate through your spreadsheet in formation.


Options for visualisation


The user uses Power BI can select from a variety of data visualisation options. These contain extensive charts, graphs, and other visual aids that you may quickly implement based on your scenario and requirements. Alternative visualisation choices are available in the location area of the Microsoft PowerBI software for individuals that require them.


Data notifications


To ensure accessibility and convenience, Power BI wants to be as integrated as feasible. One of the unique ways it accomplishes this is through its data notify feature. On their reports, users can establish rule sets that can be used to automatically alert them when certain conditions are met.




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Stationary workstation


Every small business is frequently required to prepare and receive reports from many sources. The number of reports generated by your organisation expands as well. It enables you to establish a workspace in which all of the data can be integrated. You can view and evaluate the data sets once they’ve been put together.


Management efficiency


One of the most major disadvantages of using Microsoft Excel for a project is the well-known slowness that happens when altering cells. It is not possible to divide this data into smaller projects. Microsoft Power BI has a technique that makes data model compression easier.


Excel vs. PowerBI: What makes Power BI superior to Excel?


With data playing such an important part in transforming businesses from the ground up, new tools and technologies are being created on a daily basis to capitalise on the benefits of big data. The most popular data management and visualisation tool is Microsoft Excel. It is one of the most extensively used and well-known spreadsheet programmes in the world.


Microsoft’s Power BI, a popular spreadsheet data visualisation tool, has made it simple for businesses to extract intelligence from a variety of data sources. It provides dynamic, user-friendly, and secure business analytics and intelligence services.


Microsoft offers a variety of PowerBI capabilities and functionalities for turning data into actionable information. External data sources such as SQL tables, cubes, data, and more are included. You can choose whatever data type you want in PowerBI, including data from any app or service, reports, workbooks, databases, or spreadsheets.


What similarities exist between Excel and PowerBI?


  1. Both of them make use of Power query and Power pivot.


  1. Excel and PowerBI are linked together.


  1. More Office integration with a team, power apps, and so on.




The parallels and differences between Excel and PowerBI are discussed. PowerBI and Excel are both Microsoft tools. Microsoft’s Excel is an older software, while PowerBI was only released a few years ago. If you need to manage and change data, do searches, use mathematical formulas, or create complex tabular reports, Excel is a superior choice.


Working with big data, creating visualisations, integrating data from different sources, and making data-driven decisions are all better done with PowerBI. Users of the PowerBI mobile apps for Android and iPhone may easily browse and analyse reports. Excel can be difficult to use because of its small screen size and limited capabilities.